SETSenergo Billing System
SETSenergo gathers all required information for every client of the enterprise and provides a centralized data repository.
Effective information collection coupled with centralized computation processes and monitoring are important features because of the dispersed nature of the heat energy supply business.
SETSenergo works with huge amounts of data, and so the calculation algorithms are optimized for system efficiency. Heat consumption distribution algorithms are readily adapted for different calculation models and the result sets are easily managed. Result validation functions based on pre-defined criteria are implemented to ensure the integrity of the large volume of calculations.
The database architecture provides fast access to current data and also facilitates the collection and archiving of historical data.
The SETSenergo Billing System provides management of user roles and monitors user actions. Company management may specify the functions available to each employee. An audit subsystem keeps track of every action that has resulted in data modification.
Functional Scope
1. Client Relationship Management
Corporate clients
- Corporate client contract catalogue;
- Contract annex catalogue with retrospective data;
- Complex calculations of project load to forecast energy capacity to be delivered to the consumer;
- Heat consumption calculations based on meter readings;
- Heat consumption calculations based on project load data;
- Cost calculations for delivered heat energy and other services;
- Processing of unaccounted energy consumption;
- Correction of calculations for previous accounting periods;
- Automatic invoice generation.
Individual clients
- Customer register;
- Inventory of individual meters;
- Heat consumption calculations based on meter readings;
- Heat consumption calculations based on current tariff, season, re-calculations and discounts;
- Cost calculations for delivered heat energy and other services;
- Processing of unaccounted energy consumption;
- Customer account register providing historical data on subscribed services, heat energy meters, living area, consumer count, discounts, tariff, penalty rates and VAT;
- Automatic invoice processing and data export for invoice delivery to client.
2. Accounting
Payments accounting
- Bill register;
- Cash register and bar code scanner integration in accounting system.
Debtor accounting
- Bookkeeping of supplied heat energy in corporate client and individual customer accounts;
- Money transfer between accounts;
- Notice or warning letter sent to client on violation of payment rules or terms;
- Debtor list preparation;
- Debt structure analysis;
- Management of legal documents related to court actions.
Bookkeeping reports
- Company balance reports;
- Service implementation reports by various cross-sections;
- VAT reports;
- Debtor reports by various cross-sections;
- Inventory reports.
3. Heat Energy Management
Heat energy cycle accounting
- Boiler plant and heat node inventory register;
- Support for hierarchical structure of heat production and heat consumption nodes;
- Energy meter data register for heat production and consumption nodes;
- Quantitative register of actual heat energy consumption classified by consumption node and consumption type;
- Heat energy allocation in apartment houses between customers and non-inhabited space (shops, offices etc.);
- Generation of test values for verification of heat calculations;
- Boiler plant and heat distribution node technical characteristic register, energy production and loss calculations;
- Energy source (gas, wood, coal) consumption tracking;
- Heat energy supply financial accounting.
Heat energy production and consumption analysis
- Reports on resource use;
- Heat energy flow accounting and analysis reports.
4. System Administration
- Flexible parameterization – Constant, coefficient and standard value register;
- System user role management;
- Full audit sub-system tracks every action that has resulted in data modification.
Users
SETSenergo is currently in use by Fortum Latvija (www.fortum.com).
A number of utilities are in negotiations to implement SETSenergo.
